Event Checklists

Follow along as we organize your event, and be as involved as you like with the process. The following checklists are a general guide, but each event is unique and will require creativity to address the challenges posed by your individual vision.

Logistics

  • Date
  • Budget
  • Project timeline
  • Staffing schedule
  • Identify audience
  • Program schedule
  • Marketing schedule
  • Venue
  • Accessibility
  • Landscaping
  • Dining options
  • Onsite hygiene
  • Safety
  • Accommodations
  • Restrooms
  • Insurance
  • Permits
  • Parking
  • Shuttle

Equipment

  • Shelter
  • Booths
  • Furniture
  • Staging
  • Sound
  • Lighting
  • Computers and adapters
  • Projectors and screens
  • Decorations
  • Drapes
  • Tablecloths
  • Napkins
  • First aid station
  • Dishes, silverware
  • Pots and pans
  • Trash, recycling and compost
  • Cleaning supplies
  • Office supplies

Personnel

  • Event Coordinator
  • Registrar
  • Site Manager
  • Production Assistants
  • Chef
  • Servers
  • Security
  • Decorators, landscapers
  • Sanitation Workers
  • Stagehands
  • Lighting and Sound Technicians
  • Drivers
  • Greeters
  • Health Professionals
  • Inspectors
  • Care Givers
  • Projectionist
  • Photographers, videographers
  • Portrait Artists

Marketing

  • Radio, television ads
  • Online digital ads
  • Newspaper and magazine ads
  • Interviews, editorials
  • Listserves
  • Community calendars
  • Blogs
  • Social media platforms
  • Podcasts
  • Posters
  • Handbills
  • Open Mics

Menu Breakfast

  • Vegetarian
  • Vegan
  • Gluten-free
  • Dairy-free
  • Soy-free
  • Nut-free
  • Paleo
  • Organic
  • Local
  • Raw
  • Beverages
  • Alcoholic
  • Low-alcohol
  • Probiotic
  • Caffeine
  • Caffeine-free
  • Snacks
  • Desserts

Design

  • Logos
  • Websites
  • Posters
  • Signage
  • Invitations
  • Digital and print ads
  • Schedules and programs
  • Live action video, animation, digital effects
  • Radio commercials
  • Event merchandise
  • Swag

Menu Lunch

  • Vegetarian
  • Vegan
  • Gluten-free
  • Dairy-free
  • Soy-free
  • Nut-free
  • Paleo
  • Organic
  • Local
  • Raw
  • Beverages
  • Alcoholic
  • Low-alcohol
  • Probiotic
  • Caffeine
  • Caffeine-free
  • Snacks
  • Desserts

Talent

  • Event Host
  • Wedding Officiant
  • Live musical acts or DJs
  • Comedians
  • Presenters
  • Workshop Leaders
  • Licensed films
  • Models
  • Storytellers
  • Tattooists
  • Magicians
  • Massage Therapists
  • Dancers
  • Clowns
  • Leaders of children’s games
  • Auctioneers
  • Tour Guides
  • Hiking Guides
  • Horseback Riding Guides
  • Animals
  • Animal Trainers

Menu Dinner

  • Vegetarian
  • Vegan
  • Gluten-free
  • Dairy-free
  • Soy-free
  • Nut-free
  • Paleo
  • Organic
  • Local
  • Raw
  • Beverages
  • Alcoholic
  • Low-alcohol
  • Probiotic
  • Caffeine
  • Caffeine-free
  • Snacks
  • Desserts

Budget

  • $0.00

Funding

  • Crowdfunding campaigns
  • Sponsorship opportunities
  • Funded Scholarships
  • Vendor fees
  • In-kind advertising
  • Merchandising
  • Donations
  • Volunteers
  • Work trade
  • Grants, loans
  • Collaborations
  • Ticket sales
  • Membership dues
  • Subscriptions

Evaluation

  • Goals
  • Progress
  • Feedback
  • Data
  • Adaptation